Bill Quinney now has his kit. Do you?!
I've a number of evening obligations this week but if you need your kit, give me a ring
(289-2664) and I can leave it in my mailbox (if you're keen for it) or try let me know in advance of the future collection dates:
Thursday, May 29 - Glenmore Velodrome - 8-9 pm
Monday, May 26, 2008
Sunday, May 18, 2008
How to Submit a Race/Travel Receipt - Updated May 22nd
1. Communicate with cp regarding the race you're attending. He will indicate what form of payment will be made. Please note that for MOST races, we will pay by cheque. If you fail to communicate and pay on your own when there was team payment, you will not be reimbursed.
2. When paying on your own is required (again, please consult cp first in case he's made alternative arrangements), please collect your receipt (with as much detail as possible regarding the race; i.e., name, dates) .
3. Paste or tape (no staples!) your receipt to a standard (8.5 x 11") piece of paper. Keep race entry and travel (if approved) receipts for the same race together. You may glue them on the same page but keep different races on different pages.
4. Mail your receipts to the PO Box or give them to cp in person.
5. You will be reimbursed by mail or in person in 2-3 weeks (travel) or 4-6 weeks (entries).
FAQ:
1. Will Synergy pay for my gas?
In a word, no. We pay for fuel costs when a club vehicle is rented to attend a race as a team (min. 4 members). If you travel on your own, you are responsible for the cost of fuel. If a team vehicle is cancelled (due to lack of travellers), it's up to you to find and pay your way.
2. Will Synergy pay for my food?
No. You need to eat at home just as you need to eat on the road. Pack a lunch.
3. Will Synergy pay for my accommodations?
If you have arranged for accommodations through the team at the hotel where the team is staying, we will pay for accommodations.
4. What if I'm travelling out of province for a race?
You are never guaranteed that your race and/or travel fees will be paid when you race out of Alberta. Complete the paperwork online at least a week before the event and submit it to cp. Make sure he's aware that it's coming so he can then submit it to the AGLC. Incomplete paperwork (lack of invite to race, lack of intinerary, etc.) will be considered incomplete and not submitted. Please respect that we must submit this to the AGLC on your behalf and they will not accept incomplete forms.
5. What about Midweek Mayhem (criteriums) and Calgary Bicycle Track League? Do we get reimbursed for that?
If you compete in at least 51% of the available races of each series, you are eligible for reimbursement at the end of the season provided you: a) provide a receipt; and b) clearly demonstrate in writing or by email with dates that you competed in these races.
6. Who's this "cp" wanker and how do I get a hold of him?
My name is Colin Walsh but I go by the moniker "cp." If you're more comfortable with my proper name, please go ahead and use it. You won't even sound like my mother, though, because she calls me "Col." Don't even think about it!
I realise that this may read rather harsh--but that's what accounting is, isn't it?! I'm your Secretary-Treasurer and you'll make my job much easier (particularly when I deal with the proverbial Bean Counters) by following what I've laid out here. If you have a question regarding something, please email or call me. If I need to update something, I'll do so as it becomes necessary. I sincerely thank you.
2. When paying on your own is required (again, please consult cp first in case he's made alternative arrangements), please collect your receipt (with as much detail as possible regarding the race; i.e., name, dates) .
3. Paste or tape (no staples!) your receipt to a standard (8.5 x 11") piece of paper. Keep race entry and travel (if approved) receipts for the same race together. You may glue them on the same page but keep different races on different pages.
4. Mail your receipts to the PO Box or give them to cp in person.
5. You will be reimbursed by mail or in person in 2-3 weeks (travel) or 4-6 weeks (entries).
FAQ:
1. Will Synergy pay for my gas?
In a word, no. We pay for fuel costs when a club vehicle is rented to attend a race as a team (min. 4 members). If you travel on your own, you are responsible for the cost of fuel. If a team vehicle is cancelled (due to lack of travellers), it's up to you to find and pay your way.
2. Will Synergy pay for my food?
No. You need to eat at home just as you need to eat on the road. Pack a lunch.
3. Will Synergy pay for my accommodations?
If you have arranged for accommodations through the team at the hotel where the team is staying, we will pay for accommodations.
4. What if I'm travelling out of province for a race?
You are never guaranteed that your race and/or travel fees will be paid when you race out of Alberta. Complete the paperwork online at least a week before the event and submit it to cp. Make sure he's aware that it's coming so he can then submit it to the AGLC. Incomplete paperwork (lack of invite to race, lack of intinerary, etc.) will be considered incomplete and not submitted. Please respect that we must submit this to the AGLC on your behalf and they will not accept incomplete forms.
5. What about Midweek Mayhem (criteriums) and Calgary Bicycle Track League? Do we get reimbursed for that?
If you compete in at least 51% of the available races of each series, you are eligible for reimbursement at the end of the season provided you: a) provide a receipt; and b) clearly demonstrate in writing or by email with dates that you competed in these races.
6. Who's this "cp" wanker and how do I get a hold of him?
My name is Colin Walsh but I go by the moniker "cp." If you're more comfortable with my proper name, please go ahead and use it. You won't even sound like my mother, though, because she calls me "Col." Don't even think about it!
I realise that this may read rather harsh--but that's what accounting is, isn't it?! I'm your Secretary-Treasurer and you'll make my job much easier (particularly when I deal with the proverbial Bean Counters) by following what I've laid out here. If you have a question regarding something, please email or call me. If I need to update something, I'll do so as it becomes necessary. I sincerely thank you.
Thursday, May 01, 2008
Directions to Velo City and Argyll Hotel
Velocity Cycles (7208 101 Avenue NW) is three blocks east of the intersection of 75 St (just before it turns into Wayne Gretzky Drive) and 101 Ave. It is on the north side of 101 Ave -- you will need to make a u-turn at 72 St. in order to get into the parking lot along the building.
Directions
Argyll Hotel (9933 63 Avenue NW) is just east of the railtrack underpass on 63rd Ave as you're coming into Edmonton on Gateway Blvd. at the intersection of 99 St. Parking is available in front of the hotel on the south side of 63 Ave. I believe the reservation is either in Colin's name or under Synergy Racing. There will be four double rooms available, nine of us staying there so one room with have three. The four juniors are staying with the Oval group and Mike is staying at relatives.
Directions
15 Synergists have committed to racing. Good show! Remember, you need to be signed in at Velocity Cycles before 10pm on Friday.
Final confirmation list:
Craig G (Cat 3)
Devon S (Cat 2)
Gina K (U17) - staying with Oval group
Trevor K (U17) - staying with Oval group
Bill Q (Cat 4)
Frank K (Cat 3)
Craig D (Cat 2)
Natasha K (Women A)
Reid D (Cat 2)
Kevin W (Cat 3)
Graham C (Cat 4) - staying with Oval group
Ryan S (Cat 3)
Mike P (Cat 3)
Elise W (Women B) - staying with Oval group
Caeli B (U17) - staying with Oval group
Three travelling to Edmonton in team van, 9 staying at Argyll Hotel in four rooms, four returning in minivan on Sunday. We will have a lot of equipment with us, so I hope everyone can cooperate and help out to get everything to Edmonton and back safely. Kevin, Frank, Bill, Craig, I hope we can work out logistics...I don't think it's going to be a big deal.
For those of you I don't see at the velodrome tonight, drive safe on Friday and either see you at the hotel or on Saturday morning at the ITT.
Bikes on Broadwayers and parents of BoBers -- lets talk logistics for that trip on the weekend. Please seek me out on the weekend. We need to figure out how to coordinate AGLC forms with accommodation and travel details. If you know some of the figures now, like hotel/room costs and travel arrangements, please bring them up with me on the wknd. Thanks!
Reid
Directions
Argyll Hotel (9933 63 Avenue NW) is just east of the railtrack underpass on 63rd Ave as you're coming into Edmonton on Gateway Blvd. at the intersection of 99 St. Parking is available in front of the hotel on the south side of 63 Ave. I believe the reservation is either in Colin's name or under Synergy Racing. There will be four double rooms available, nine of us staying there so one room with have three. The four juniors are staying with the Oval group and Mike is staying at relatives.
Directions
15 Synergists have committed to racing. Good show! Remember, you need to be signed in at Velocity Cycles before 10pm on Friday.
Final confirmation list:
Craig G (Cat 3)
Devon S (Cat 2)
Gina K (U17) - staying with Oval group
Trevor K (U17) - staying with Oval group
Bill Q (Cat 4)
Frank K (Cat 3)
Craig D (Cat 2)
Natasha K (Women A)
Reid D (Cat 2)
Kevin W (Cat 3)
Graham C (Cat 4) - staying with Oval group
Ryan S (Cat 3)
Mike P (Cat 3)
Elise W (Women B) - staying with Oval group
Caeli B (U17) - staying with Oval group
Three travelling to Edmonton in team van, 9 staying at Argyll Hotel in four rooms, four returning in minivan on Sunday. We will have a lot of equipment with us, so I hope everyone can cooperate and help out to get everything to Edmonton and back safely. Kevin, Frank, Bill, Craig, I hope we can work out logistics...I don't think it's going to be a big deal.
For those of you I don't see at the velodrome tonight, drive safe on Friday and either see you at the hotel or on Saturday morning at the ITT.
Bikes on Broadwayers and parents of BoBers -- lets talk logistics for that trip on the weekend. Please seek me out on the weekend. We need to figure out how to coordinate AGLC forms with accommodation and travel details. If you know some of the figures now, like hotel/room costs and travel arrangements, please bring them up with me on the wknd. Thanks!
Reid
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